In addition to sending text messages, most e-mail programs allow you to attach word processing documents, spreadsheets, graphics, audio, video, and other electronic files to your message.
To attach a file:
- Click the Attachment or Include File icon, often represented by a paper clip. This feature is often located on the toolbar or on a pull-down menu.
- Locate the file on your computer's hard drive or other storage device from the window that opens requesting the name of the file.
- Select the file you want from the file attachment window. An icon representing the file may appear in the body of your message, or the name of the file appears in the Attachment line of your message window.
- Files sent as attachments need to be encoded. E-mail software usually does this automatically.
Many e-mail clients now make adding an attachment as simple as dragging files into the body of your e-mail. Or in some cases, you may need to drag the files to a specific “attachments” section of the message. Test it out with your e-mail client!
Frequently Asked Questions
Is there a limit to how many attachments I can send in an e-mail?
Different e-mail programs may place limits on the number of attachments you can include, but more often the limits are around the size of the attachment(s) you include. This is because mail servers often limit the size of a message they will send or receive. This won’t be a problem if you’re trying to send a few pictures, or even for small video files. But if you are trying to send twenty pictures in a single message, or a large video file, you might get an error when you try to send it. If you’re sending lots of pictures, try breaking them up into multiple e-mails. For very large files, you may need to utilize an online storage service, such as Dropbox or OneDrive.
Can I attach files using mobile e-mail?
Sending attachments using a mobile e-mail client works essentially the same way as attaching a file using your computer; however, the organization may be a little different on your phone or tablet. In some cases, it may be easier to start with the file you want to attach. For instance, if you want to send a picture, open your photo gallery and select the picture you want to send. Using the Share option, you can select to share the photo over e-mail. This will launch your e-mail client and attach the file for you. Now all you have to do is enter the recipient’s address and a short message.
Can I add pictures directly to the body of an e-mail, or only as attachments?
Depending on your e-mail client, when you attach pictures to a message, they may appear directly in the message window, or they might simply be placed in the attachment list, so the recipient has to open them manually. If your e-mail client adds pictures as attachments, you may still be able to add them to the body of your e-mail by using the insert function. When you “Insert” a picture, it adds it directly to the body of the message. Some clients will have an insert menu, while others will have a specific icon for inserting photos.